While parts of the
world are still in lockdown it can feel like we won’t see the inside of a plane
for a long time yet. However there are signs that travel is starting to make a
small, yet positive comeback.
To help you
make the most of this downtime we’ve prepared a handy checklist to help you
give your travel program and documents an ‘Autumn’ clean, so you are ready to
go when those travel requests start to roll on in!
- Review travel insurance coverage,
and double-check if any changes are in place post-COVID.
- Audit your traveller profiles to
ensure they are all up-to-date.
- Review who is authorised to book
travel on behalf of your company.
- Determine how travel is going to be
- Determine what new procedures you
want to implement to protect both your company and your travellers.
- Check that you have
emergency contact information on file for each traveller. This is vital
when travelling during times like COVID-19.
- Review your traveller’s
preferences – do they prefer a certain seat, meal-type, particular hotel
- Audit what passport and
visa information you have on file. Are you missing any? Are some coming up
for expiry? This part can save you a lot of time when booking,
particularly around passports and ensuring they are valid for the required
length of time to enter certain countries.
- What approvals are required for
someone to travel.
- How should travel be booked? Do
travellers need request via their internal booker or go straight to their
- Do you need to implement a duty of
care or risk management process for travel?
- Check that your
travellers have the latest travel apps downloaded and working.
- Include apps for each
airline, including frequent flyer and entertainment apps.
- Download the Government’s
COVIDSafe app if you haven’t already.
THE TRAVELLER – BEFORE YOU GO
- Check border restrictions and self-isolation
rules for the state and country your traveller is going to. Check airline
rules – are there particular health requirements your traveller needs to
- Consider providing your traveller
with a letter that states they are travelling for ‘essential work’. Make
sure your travellers have at least two hard copies in their carryon
luggage as well as an electronic version handy in their emails.
- What process should a traveller follow?
Do they need to check in with your company whilst on the trip, and what
protocols should be followed when they return from a trip?
- Check travellers know who to contact in an emergency. Is there
a point of contact at your company or at your TMC available 24/7?