COVID 19 – TRAVEL RESTART

COVID 19 – TRAVEL RESTART

While parts of the
world are still in lockdown it can feel like we won’t see the inside of a plane
for a long time yet. However there are signs that travel is starting to make a
small, yet positive comeback.

To help you
make the most of this downtime we’ve prepared a handy checklist to help you
give your travel program and documents an ‘Autumn’ clean, so you are ready to
go when those travel requests start to roll on in!

COMPANY
CHECKLIST

  • Review travel insurance coverage,
    and double-check if any changes are in place post-COVID.
  • Audit your traveller profiles to
    ensure they are all up-to-date.
  • Review who is authorised to book
    travel on behalf of your company. 
  • Determine how travel is going to be
    permitted post-COVID.
  • Determine what new procedures you
    want to implement to protect both your company and your travellers.

TRAVELLER INFORMATION

  • Check that you have
    emergency contact information on file for each traveller. This is vital
    when travelling during times like COVID-19.
  • Review your traveller’s
    preferences – do they prefer a certain seat, meal-type, particular hotel
    location etc.  
  • Audit what passport and
    visa information you have on file. Are you missing any? Are some coming up
    for expiry? This part can save you a lot of time when booking,
    particularly around passports and ensuring they are valid for the required
    length of time to enter certain countries. 

POST COVID
POLICY REFRESH

  • What approvals are required for
    someone to travel.
  • How should travel be booked? Do
    travellers need request via their internal booker or go straight to their
    TMC?
  • Do you need to implement a duty of
    care or risk management process for travel?

GET TECHY

  • Check that your
    travellers have the latest travel apps downloaded and working.
  • Include apps for each
    airline, including frequent flyer and entertainment apps. 
  • Download the Government’s
    COVIDSafe app if you haven’t already. 

FOR
THE TRAVELLER – BEFORE YOU GO

  • Check border restrictions and self-isolation
    rules for the state and country your traveller is going to. Check airline
    rules – are there particular health requirements your traveller needs to
    consider? 
  • Consider providing your traveller
    with a letter that states they are travelling for ‘essential work’. Make
    sure your travellers have at least two hard copies in their carryon
    luggage as well as an electronic version handy in their emails. 
  • What process should a traveller follow? 
    Do they need to check in with your company whilst on the trip, and what
    protocols should be followed when they return from a trip? 
  • Check travellers know who to contact in an emergency. Is there
    a point of contact at your company or at your TMC available 24/7?

Shirley
Robertson

Midlink Travel

0044 (0)1324 714008

(between the hours of 09.00 and 17.30
(Monday to Friday) – GMT

If you would like to find out more information about the service we offer, or would like us to check prices for a trip, please complete our email form, and we will be in touch.